May 2010

Trek Updates

As you will notice this update has not been emailed out to you. All information you require will be posted on the website so it would be a great idea if you bookmark the new site and checked it regularly for updates. If I have important/urgent information an email may be sent out as a reminder.

Website

Our new website has been launched! This website has been designed and constructed with the aim to make communication and transactions easier between trekkers and administration. The website has, and will have features that allows each of you to access all forms and trek information that are required to participate, view photos and videos and the Pay pal feature allows sponsors, businesses to make donations and for you to pay your membership fees.

Once fully completed each of you will get a login and password to access the member’s only section. This section will have more detailed information about the years trek as well as access to photos etc from previous years.

As always I would value your thoughts and comments about the new website especially if you see a possibility for improvement to make communication between all parties more effective.

Please take note that the following in regards to email changes.
Event Director: info@trek4kidz.com
(Ian Macaulay – NB: you can still use ian@trek4kidz.com for a while)
Treasurer: finance@trek4kidz.com (Alec McNiven)
Media: media@trek4kidz.com (Michelle McDonald)

Entry Forms

I am still waiting for entry forms from a few cars! It is important to planning that I receive all entry forms. I will email Trekkers whose forms I have not received, it would be greatly appreciated if all forms can be returned to me without delay. I am placing orders next week for your shirts – if you have not returned information to me, I cannot Guarantee that the shirt I order for you will fit.

Finance News

Recently each of you received an invoice for this year’s membership fees. These fees are due ASAP and can be paid by the following methods.
1. Website – Pay Pal account
2. Cheque – sent to Event Director – PO Box 2400 Graceville East 4075
3. Direct Deposit – use Bendigo bank details contained in this update.
Your cooperation and prompt payment for this amount is greatly appreciated and enables me to continue planning.
As previously mentioned, if you have an issue in regards to the prompt of your fees, please contact me ASAP and we can discuss an alternate arrangement.

Insurance and Drivers Licence

Just a reminder that it is the responsibility of each car to ensure that your registration, driver’s license and insurances are up-to-date. Trek4kidz affects no public liability insurance for the event and reminds each trekker that they enter this event at their own risk.

Scrutineering Checklist Updated

Please note that the following has been added to the scrutineering checklist.
1. First Aid kit.

In previous years I have supplied each car with a basic first aid kit for use during the trek. With such a large numbers of trekkers in 2010 I need to purchase an addition 20 First aid kits at a cost of approx $800.

Could each car ensure that a basic first aid kit is added to your list of things to do? I will have some spare first aid kits on the trek should you be unable to purchase one.

Thanks for your help.

Starlight Express Room Visit in Melbourne

We have been given the opportunity whilst in Queenscliff to visit the Starlight Express Room in Melbourne. This will be perfect opportunity for those trekkers who have not experienced the ins and outs of an express room and see first hand the wonderful activities they provide for children and their families whilst in hospital.

A time has been confirmed between 10.00am and 11.00am on Wednesday 25th August for the 20 Trekkers only. The captains will be providing morning tea show a DVD and talk about the daily activities they provide etc.

If you wish to visit the hospital please email or call me ASAP. The first 20 in will be able to go.

Merchandise orders

Very shortly (for members only) you will be able to order Trek4Kidz merchandise directly from our website. This merchandise has been supplied with the aim to assist you in fundraising in your local communities and includes things like stubby holders, pens, key rings, water bottles etc. If you have another fundraising idea that has not been mentioned please contact me and I will investigate it through our suppliers.

I am hoping that this section will be operating within a fortnight.

Accommodation Requirements

In previous years some trekkers have opted to arrive at our staring venue on either the Thursday or Friday prior to the beginning of the trek. For those who wish to arrive early please note the following: – It is your responsibility to book and pay for extra nights prior to the beginning of the trek. Your membership fee only covers the Saturday evenings accommodation at this venue. Details for the accommodation venue at Merimbula are:

The Black Dolphin Motel and Apartments
Arthur Kaine Drive Merimbula
Ph: 02 64951500 Fax: 02 64951207
www.blackdolphin .com.au
NB: It is advisable to make contact sooner rather than later to confirm a room. You are also welcome to choose another venue for the additional night/s should it be more convenient.

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